Editorial Team
5 min read
Keeping track of employees’ work hours, regardless of industry, is one of the most important responsibilities business owners face. But with your laundry list of to-dos continuously piling up, it’s critical to find a reliable time clock to help with the hard work.
Time Clock by Homebase can help you ditch the paper spreadsheets and take away the frustration of manual errors and potential time theft among other benefits.
Some popular features on Time Clock by Homebase include:
- Clock-in reminders on Clover and mobile
- Early clock-in prevention
- Clock-out prevention with open orders
- Server Banking: shift report auto-printed for servers
- Manager time clock overrides
- Automatic overtime calculations
- Custom break settings
- Real-time employee status visible from web and mobile
- Payroll-ready hours summary and payroll integrations
Here are five ways Time Clock can elevate your time management process and make work easier for everyone.
1. Streamline timesheets and payroll prep
Prepping for payroll can be a headache and take a long time to ensure employees are paid correctly. With Time Clock, you can automatically calculate hours, paid/unpaid breaks, overtime and even track salaried employees.
Do you have employees that get different wage rates depending on their role? All the calculations are done for you and you’ll be notified of any timecard errors before a mistake is made running payroll. With direct integrations to top payroll companies and easy to use CSV exports, you can complete payroll with a click of a button.
2. Prevent time theft
“Time theft” refers to employees taking unauthorized company time, whether intentionally or unintentionally. Using time and attendance systems like punch clocks and manual timesheets make it even easier to steal time because employees can “buddy punch,” meaning a coworker clocks in for them if they’re late for their shift.
The Time Clock app prevents this practice by taking a photo of your employee and alerting you if someone else is clocking in for them. It also prevents employees from clocking in early and you have the option to set up auto-clock out, so their time worked stays true to their schedule.
3. Manage real-time labor costs
Time Clock integrates with your schedule so you can monitor labor costs, keep track of budgets and view real-time sales in one place. While building your schedule, you’ll be able to identify if a schedule you build is too costly or if a particular employee will reach overtime. (This is especially useful for employees who work at multiple locations).
Time Clock helps eliminate the risk of labor cost leakage and gives you a full view of your labor costs by hour, department, role, and more.
4. Stay on top of everything with helpful alerts
As the business owner, you might not always be around to ensure your team is making the right moves. Time Clock can help with that. If an employee is late clocking in for a shift, Time Clock will send an alert letting you know. The app will also send employees alerts reminding them about upcoming shifts, which helps with reducing no-shows and late arrivals.
If you get an alert that an employee forgot to clock in, you’ll be able to edit their hours worked—right from the app. When an employee is about to reach overtime, you’ll receive an alert for that as well, helping you make smarter scheduling decisions in real-time.
5. Staying compliant with labor laws
Did you know that federal law requires you to store time card records for a minimum of 2 years? This is just one of many compliance laws business owners need to abide by when you have a team of employees.
Many states have their own compliance rules for small businesses. As a business owner, it can be difficult to keep track of these rules and ensure your employees are taking the correct breaks or that employees are getting paid appropriately for overtime. With Time Clock, it’s easy to set up custom break and overtime settings that fit your business needs as well as keep you compliant.
Not sure what your state laws are? Don’t worry, Time Clock will tell you the specific state and federal laws directly in the account so you can protect your business. You will be alerted directly on the timesheets if employees aren’t taking the appropriate breaks, and it will automate your overtime calculations.
It’s super-easy to get started with Time Clock
Once you’ve launched the Time Clock app on your Clover device, your team members are synced and employees can start clocking in and out with their Clover PIN. Be sure to complete your account setup at joinhomebase.com to unlock the great features described above for you and your team.
You can watch this helpful video to get the ball rolling and review this help guide specific to Clover POS. Customer support can also answer any questions you may have via chat, email, or phone.
Join more than 100,000 businesses that are managing their team the smart way with Time Clock. Get started today!
Important Disclaimer: Homebase is the sole and exclusive provider of services described in this article. Clover does not make any representations or guarantees as to these products / services. Please see Homebase Terms & Conditions for more information.
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